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Passport Application Guidelines: Please note that the Embassy accepts fresh passport applications only for Indian citizens below 15 years of age. For adults, only passport renewal applications are accepted.

Passport Related Services

Important Notice to Applicants

All applicants are requested to carefully observe the following instructions while completing the application form on the Passport Portal and ensure strict compliance with the below instructions:

1. Previous Passport Copy: Please ensure that a copy of your previous passport is uploaded in the designated section at the end of the application process.

2. Address Details: It is mandatory to enter your Indian address in the “Passport Printable Address” field. Your current local address in Nepal must be entered in the “Other Address” field.

3. Applicants are advised to verify that all required information and documents have been correctly provided before submitting the application to avoid any delays in processing.

 

I. Fresh Passport Application (Children below 15 years of age)

Document Checklist:

  • Physical copy of duly filled application form (see instructions below)
  • Birth Certificate: Original birth certificate of the child issued by Indian Embassy or an Indian Authority. Birth certificate issued by a Hospital is not accepted.
  • Embassy Registration of the child (original to be produced and one photocopy to be submitted).
  • Valid proof of local accommodation as per follows:
    • If staying in a privately rented accommodation: A self-attested copy of the landlord’s valid identity proof, along with the latest electricity bill bearing the landlord’s name for the premises.
    • If staying in accommodation provided by an organization: An official letter on the organization’s letterhead clearly stating the accommodation address and period of stay. The letter must also include the organization’s PAN or registration number. Copy of organization’s PAN or registration should also be submitted.
  • Valid passports of both parents (at least one parent must be an Indian citizen) (originals to be produced and one photocopy to be submitted)
  • Embassy registration of Indian parent(s) (original to be produced and one photocopy to be submitted)
  • Annexure D: The form must be duly completed and signed by both parents. (https://www.passportindia.gov.in/psp/Annexures)
  • Photographs: Two recent passport-size photographs of the child.
  • Important: Both parents and the child must be physically present at the Embassy during the application process.
  • Fees: NRs 14060/-

II. Passport Renewal Application

Document Checklist:

  • Physical copy of application form (see instructions below)
  • Applicant’s previous passport: (original to be produced and one photocopy to be submitted)
  • If the passport has been expired for more than three months, an additional affidavit must be submitted
  • Valid proof of local accommodation as per follows:
    • If staying in a privately rented accommodation: A self-attested copy of the landlord’s valid identity proof, along with the latest electricity bill bearing the landlord’s name for the premises.
    • If staying in accommodation provided by an organization: An official letter on the organization’s letterhead clearly stating the accommodation address and period of stay. The letter must also include the organization’s PAN or registration number. Copy of organization’s PAN or registration should also be submitted.
  • Applicant must possess at least six months old Embassy Registration (original to be produced and one photocopy to be submitted)
  • Two recent passport-size photographs.
  • Additional documents for minors:
    • Valid passports of both parents (at least one parent must be an Indian citizen) (originals to be produced and one photocopy to be submitted)
    • Embassy registration of Indian parent(s) (original to be produced and one photocopy to be submitted)
    • Annexure D: The form must be duly completed and signed by both parents. (https://www.passportindia.gov.in/psp/Annexures)
  • Fees: NRs 19400/- for 36 pages passport and NRs 27040/- for 60 pages passport

III. Replacement of Lost/Damaged Passports

Application requesting for reissue of Passport due to loss or damage to passport.

Document Checklist:

  • Photocopy of Indian Embassy Registration Certificate, which must be at least six months old
  • Details or Photocopy of Passport, if available
  • In case of loss of passport:
  • Fees: NRs 38490/- (for a booklet containing 36 pages) and NRs 46130/- (for a booklet containing 60 pages)

IV. Change of Name

Document Checklist:

  • Newspaper article in original announcing change of name. Article should be published in two leading daily newspapers - Local daily from the area of the applicant’s permanent address in India and local daily of his present address or nearby area in Nepal.
  • Two additional supporting public documents out of:
    • Voter ID card
    • Aadhaar Card
    • Letter certified by SDM office having jurisdiction over the applicant’s permanent address in India
  • Photocopy of Indian Embassy Registration Certificate, which must be at least six months old
  • Photocopy of Passport.
  • Fees: For Minors: NRs 14060/- and Adults: NRs 19400/- for 36 pages passport and NRs 27040/- for 60 pages passport

V. Change of Surname (in case of marriage)

  • Photocopy of Indian Embassy Registration Certificate, which must be at least six months old
  • Photocopy of Passport of spouse.
  • Copy of marriage certificate issued by concerned Registrar of Marriage or Embassy of India
  • Fees: NRs 19400/- for 36 pages passport and NRs 27040/- for 60 pages passport

VI. Change of Permanent Address

  • Photocopy of Indian Embassy Registration Certificate, which must be at least six months old
  • Proof of change of address: New address should reflect in Aadhaar card or Voter ID card
  • Photocopy of Passport.
  • Fees: For Minors: NRs 14060/- and Adults: NRs 19400/- for 36 pages passport and NRs 27040/- for 60 pages passport

VII. Change of Date of Birth / Place of Birth

  • Order from the First class Magistrate from applicant’s area of residence in India for change of DOB / POB
  • In case applicant has applied for change of both i.e. date and place of birth, an application is also required giving sufficient explanation as to why applicant had submitted wrong information earlier
  • Photocopy of Indian Embassy Registration Certificate, which must be at least six months old
  • Photocopy of Passport.
  • Fees: For Minors: NRs 14060/- and Adults: NRs 19400/- for 36 pages passport and NRs 27040/- for 60 pages passport

Instructions

  1. Applicants are required to fill the online application form at https://mportal.passportindia.gov.in/mission/ and carry a printout of the filled-in application form.
  2. Applicants may sometimes face difficulty in accessing the online application format due to technical reasons. In such circumstances, it is advisable to try after a while. Applicants are also advised to use computers with latest version of software/operating systems.

Note:

  1. The completed online application may be submitted at the Embassy counter on any working day between 0930 hrs to 1230 hours.
  2. Applicants may please note that New Passport booklets are printed in India. Applicants are intimated through telephone call on receipt of their passports from India.
  3. The Applicant has to come in person to submit their application form along with two photographs of 2 X 2 inch with front pose where the ears are visible and with white background.
  4. Personal presence of the applicant is a must.
  5. Applicant cannot travel on the previous passport once the application has been submitted for renewal of the passport at the Embassy.
  6. Embassy reserves the right to request any additional documents or information, as deemed necessary for passport processing on a case-to-case basis.